Save New Outlook Emails as PDF, Many at Once

New Outlook Has No Bulk Save to PDF

People who used to select a batch of messages and save them as PDFs find the option gone after switching to new Outlook. In a Microsoft Q&A thread from July 2025, a business user asked how to download many emails to archive them. Microsoft's answer: "the multi-email download capability is currently unavailable in the new Outlook". The same answer says Save as still saves an email to your computer, but "one by one not for multiple emails", and suggests temporarily switching to classic Outlook or sending feedback.

A January 2024 thread asks about the missing Save as PDF. The community moderator's reply: in new Outlook you cannot save an email as a PDF any more; saving changed to an .eml file, which holds the body and the attachments.

Source: Microsoft Q&A: Cannot download multiple emails from Outlook.

What You Need: the Emails Saved as .eml Files

The route that works today is in two parts: new Outlook saves each email as an .eml file, and this page turns a whole folder of them into PDFs. You need a computer with new Outlook (or Outlook on the web) and a browser. Nothing is installed and the files are not uploaded.

Both .eml and .msg files work, in the same batch. Files in subfolders are included; anything that is not an email is skipped and counted.

Source: Microsoft Q&A: Hyperlinks gone, print to PDF from Outlook.

How to Save New Outlook Emails as PDF, Step by Step

1. On your computer, create a folder for this job, for example Case emails.
2. Open the first email, select More actions (the three dots next to Reply and Forward), then Save as, and save it into that folder. Repeat for each email. This is the slow part, and Microsoft confirms there is no multi-select for it.
3. On this page, drag the whole folder onto the box above, or click Choose a folder and pick it. If the emails are in a ZIP, drop the ZIP. The page says how many emails it loaded, for example "Loaded 48 emails from Case emails."
4. Check the previews. Remove any email that does not belong.
5. For one email, click Download PDF on it, free. For all of them, use the options under Save as PDF: a ZIP with one PDF per email, or tick Merge into one PDF, sorted by date. Doing all of them at once is the paid part.
6. Click the download button. A progress line counts the emails while the PDF is built, and Cancel stops it.

What You Get: One PDF or a ZIP of PDFs

Each email in the PDF keeps what you saw in Outlook, with a few additions:

• Header block: subject, From, To, Cc and Date at the top of each email, as real text.
• Body: laid out as the browser shows it, with selectable, searchable text and clickable links.
• Attachments: PDF and image attachments become pages right after their email; other files are listed by name and size.
• Merged PDF: oldest email first, a contents page, and a page number on every page.
• ZIP of PDFs: pick how files are named under File names: Date – From – Subject, Subject, or the original file name.
• Optional: the full technical headers on a page after each email, and the original .eml files inside the ZIP.

Tested: 300 emails merged into one PDF in about 25 seconds, and 1,000 in about 80 seconds, in Chrome on a laptop. Emails with many pictures from the internet take longer.

When Saving Outlook Emails This Way Works Less Well

• Saving is still one email at a time in Outlook. This page removes the second half of the work (turning every file into a PDF), not the first.
• Batch size: up to 2,000 emails can be open at once. A very large batch needs a computer with enough free memory; a phone browser may run out sooner.
• Pictures from the internet are off until you click Load images, and then appear only when the sender's server lets the browser read them; others show as an "Image not loaded" box.
• Evidence: the PDF is a readable copy. The full-headers page is a record for reference, not a forensic check, so keep the original .eml files too.

New Outlook Print to PDF or This Page

The print steps for a single email are on the save an email as PDF page. What the merged file contains is on the merge EML files into one PDF page, and single files work on the EML to PDF page.